Administrative Assistant – Filmdistribution (m/w/d)

✨ About Us
Reef Distribution is a leading international distributor of 360° films and giant screen content, serving digital planetariums and science centers worldwide. With a passion for immersive storytelling and global collaboration, our Munich-based team supports clients in delivering cutting-edge experiences to audiences across the globe.
We are looking for a detail- and relationship-oriented Administrative Assistant to join our team and help ensure our office operations, financial tracking, and customer relationships run smoothly.
Key Responsibilities

• Support the distribution team with order processing and administrative tasks
• Create box office and royalty reports to track attendance and payments
• Monitor and follow up on outstanding royalty payments
• Organize and distribute marketing tools to customers
• Coordinate content delivery with producers, vendors, and clients
• Assist in planning for conferences and film festivals (logistics, materials, hotels)

What We’re Looking For

• Strong organizational skills and attention to detail
• At least 2 years of experience as an administrative assistant or office manager
• Good communication skills (written & verbal), fluent in English and German (written and spoken)
• Highly organized, self-motivated, and detail-oriented
• Passionate about learning and delivering excellent service
• Proficient with Microsoft Office (especially Excel), MailChimp, and CRM systems (e.g. Zoho)
• Flexible working hours (if applicable)

How to Apply
Please send your resume and a cover letter (both in English) to:
jobs@reef-distribution.com
We’re excited to hear from candidates who are eager to contribute to an international media company with purpose, creativity, and precision.